Tally Question No. 4:

Question No. 4: Write the steps to

1. Delete a ledger
2. Modify a voucher
3. Create an user
4. Delete a voucher
5. Alter company information

Answer:

Delete a ledger : We can delete the legers by using the following steps:

1. Click on Accounts Info from Gateway of Tally
2. Click on Ledgers
3. Click in Single Ledger
4. Click on Alter , it displays a list of ledgers available
5. Double click on the ledger which we want to delete.
6. Then it displays ledger Alteration Screen
7. Press Alt key + D from the key board
8. It displays delete Yes or No dialog box.
9. Click on Yes.

Modify a voucher : We can modify a voucher already entered. For this the following steps to be done

1. Click on Display from Gateway of Tally
2. Click on Accounts Books
3. Click on Ledger
4. Double Click on the Ledger which we want to modify
5. From the list of vouchers Double click on the voucher which we want to modify
6. Select the Voucher type command from the command bar or Press the Short cut key to change the voucher type.
7. Make the necessary changes
8. Press Ctrl + A from the keyboard to save it

Create an user : When we are maintaining security layers we should create users and allot the rights to them
The steps to create users are:

1. Press Alt + F3 to open Company info menu
2. Click on Security Control
3. Click on users and passwords
4. A dialog box will be opened ,
5. Type the user names in Name of user area
6. Type the Password in Password area
7. Select the security level.
8. In this way we can create no of users.
9. Press enter key to save the transaction
10. Click on Yes

Delete a voucher : To delete a voucher the following steps to be done

1. Click on Display from gateway of Tally Menu.
2. Click on Account Books
3. Click on ledger
4. Select the ledger
5. Select the voucher which we want to delete
6. Press Alt+ D from the keyboard
7. Click on Yes to delete the voucher

Alter company information : If any requirement to alter/modify the information of already created company, the following steps to be done

1.     Press Alt + F3 to open Company info menu

2.     Click on Alter, it will displays available companies list

3.     Select the company which we want to modify the information

4.     Then it opens company alteration screen

5.     Make necessary changes.

6.     Press Ctrl + A , to save the contents

7.     Press Esc key from the keyboard to come out to the menu area.

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Tally Question No. 3

Question : Explain the following voucher entry with an example

1.     Contra voucher entry

2.     Payment voucher entry

3.     Receipt voucher entry

4.     Journal voucher entry

5.     Sales voucher entry

 
Answer

In Tally transactions are to be entered through vouchers. A voucher is a online document to enter/ recording transactions. In Tally there are 16 predefined vouchers. These can be selected by pressing the function keys as well as by clicking on the commands.
Gateway of Tally —> Display—> List of Accounts > <Ctrl>+<V> Voucher Types
Contra Voucher

This voucher is used to enter funds transfer transactions between cash & banks. Function key F4 is the short cut key
For Eg: To Deposit cash Rs. 5000/- in Bank
Ledger Debit Rs Credit Rs.
Bank A/c 5000.00
Cash A/c 5000.00

To Transfer funds Rs. 5000/- from HDFC Bank to Bank of Maharashtra
Ledger Debit Rs Credit Rs.
Bank of Maharashtra A/c 5000.00
HDFC Bank A/c 5000.00

Payment voucher entry

This voucher is used to make payment to the parities through cash and bank. Function key F5 is the short cut key
For Eg: Paid Rs. 4300/- as Insurance Charges through HDFC Bank
Ledger Debit Rs Credit Rs.
Insurance Charges A/c 4300.00
HDFC Bank A/c 4300.00

Receipt voucher entry

This voucher is used to record the cash/ bank receipts ( receipts from debtors). Function Key F6 is the shortcut key
For Eg: Rs. 450000 received from Philips Co. Ltd., against our sales through cheque and it has been deposited in HDFC Bank
Ledger Debit Rs Credit Rs.
HDFC Bank A/c 450000.00
Philips Co. Ltd., A/c 450000.00

Journal voucher entry

This Voucher is used to record adjustment entries between ledgers.
Function Key F6 is the shortcut key.
For eg. Rs. 75000/- made provision for make payment towards P.F Employers contribution.
Ledger Debit Rs Credit Rs.
P.F Employers’ Contribution A/c 75000.00
P.F Employers Contribution Payable A/c 75000.00

Sales voucher entry

This voucher is used to record all sales transactions. Function key F8 is the shortcut key.
For Eg. Rs.830000 worth sales done on credit to Manohar & Company
Ledger Debit Rs Credit Rs.
Manohar & Company A/c 830000.00
Sales A/c 830000.00
Rs. 4500/- made cash sales
Ledger Debit Rs Credit Rs.
Cash A/c 4500.00
Sales A/c 4500.00

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