Question : Explain the following voucher
entry with an example
1.
Contra voucher entry
2.
Payment voucher entry
3.
Receipt voucher entry
4.
Journal voucher entry
5.
Sales voucher entry
Answer
In Tally transactions are to be entered through vouchers. A voucher is a online document to enter/ recording transactions. In Tally there are 16 predefined vouchers. These can be selected by pressing the function keys as well as by clicking on the commands.
Gateway of Tally —> Display—> List of Accounts > <Ctrl>+<V> Voucher Types
Contra Voucher
This voucher is used to enter funds transfer transactions between cash & banks. Function key F4 is the short cut key
For Eg: To Deposit cash Rs. 5000/- in Bank
Ledger Debit Rs Credit Rs.
Bank A/c 5000.00
Cash A/c 5000.00
To Transfer funds Rs. 5000/- from HDFC Bank to Bank of Maharashtra
Ledger Debit Rs Credit Rs.
Bank of Maharashtra A/c 5000.00
HDFC Bank A/c 5000.00
Payment voucher entry
This voucher is used to make payment to the parities through cash and bank. Function key F5 is the short cut key
For Eg: Paid Rs. 4300/- as Insurance Charges through HDFC Bank
Ledger Debit Rs Credit Rs.
Insurance Charges A/c 4300.00
HDFC Bank A/c 4300.00
Receipt voucher entry
This voucher is used to record the cash/ bank receipts ( receipts from debtors). Function Key F6 is the shortcut key
For Eg: Rs. 450000 received from Philips Co. Ltd., against our sales through cheque and it has been deposited in HDFC Bank
Ledger Debit Rs Credit Rs.
HDFC Bank A/c 450000.00
Philips Co. Ltd., A/c 450000.00
Journal voucher entry
This Voucher is used to record adjustment entries between ledgers.
Function Key F6 is the shortcut key.
For eg. Rs. 75000/- made provision for make payment towards P.F Employers contribution.
Ledger Debit Rs Credit Rs.
P.F Employers’ Contribution A/c 75000.00
P.F Employers Contribution Payable A/c 75000.00
Sales voucher entry
This voucher is used to record all sales transactions. Function key F8 is the shortcut key.
For Eg. Rs.830000 worth sales done on credit to Manohar & Company
Ledger Debit Rs Credit Rs.
Manohar & Company A/c 830000.00
Sales A/c 830000.00
Rs. 4500/- made cash sales
Ledger Debit Rs Credit Rs.
Cash A/c 4500.00
Sales A/c 4500.00
